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Administration FAQ's
How do I Add Users?
Click the manage users tab. There is a
button called "add user", click this.
I am
adding a user, what is a profile?
There are two types
of users to add. One is an administrator, the other is a user.
The
difference being an administrator gets to add users, manage groups
and
manage meeting types. A user only gets to view and/or manage
meetings.
What are meeting types
for?
Meeting types allow you to categorise your meetings. You
may have different
types of meetings within your organization. You can
create different meeting types
for this. The administrator can also
assign security permissions for users
based on meeting
types.
What are calendar
channels?
Within a group or business you may want to share
events.
Not all events should be accessed by all users though.
The
filtering of this event information is done by using calendar
channels.
The administrator can create and manage
chanels.
Users can only see events from the chanels the administrator
has allowed.
Users can only post to channels the administrator has
allowed.
eg. The administrator creates a managers channel. Managers
that have access to this channel can now post to and read all events
within the managers channel. Other users will not see the events within
this channel.
Each user can also post a personal event which is for
their eyes only.
What are groups for?
Groups are used
to easily categorise a number of users. Assigning security
permissions for meeting types is done via
groups, thus affecting all users
within the
group.
What do the different permissions for
meeting types mean?
There are three types of permission you
can set for a meeting type.
- Read - Users with this permission can view and print minutes only
- Manage Created - Users with this permission can manage any
meeting
they created. - Administer All - Users with this permission can view, edit or delete
any
meeting within the meeting type regardless.
Setting these permissions for groups, affects all the users within the
group.
How Do
I?
Create a new meeting?
As the administrator you can
add a new meeting from the meetings tab, click "new
meeting".
Print an agenda before the meeting?
Everyone who
can see the meeting can print the agenda. There is a print icon
against each
meeting, click this icon.
View the history of a minute item?
When viewing the
list of meetings, click edit in the minute column, this will take
you
to the minutes screen. Against each item there is a history icon, click
this.
Search for a particular item?
When viewing the list
of meetings, click the search button at the bottom of the
screen. This
will allow you to search for minutes based on various criteria.
The
results will be filtered based on the users security
permissions.
Reorder an agenda item?
When you
are adding agenda items you can drag and drop items to re order them.
To
do this hold your left mouse buton down over the "move icon" relative
to the
item you wish to move. Drag the item up
or down.
Create new meeting types for the calendar?
The admistrator can create new event types.
To do this you must be loged in as an administartor.
Click the
manage calendars tab.
Once the page has loaded click the manage event
tupes link. Here you can create
and manage available event types.
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